Vacancies

About IHAT:

India Health Action Trust was instituted in 2003 as a Charitable Trust with a vision to meaningfully impact the lives of vulnerable and marginalised people by addressing health and social inequities. The Trust is working towards reducing inequities by developing comprehensive and sustainable programmes to improve population health. Since its inception, IHAT has working closely with the Government of India and state governments, including Uttar Pradesh, Madhya Pradesh, Rajasthan, Delhi and Bihar to achieve public health goals. Our work is focused in areas of prevention and control of HIV and Tuberculosis, in achieving significant improvements in Reproductive, Maternal, Neonatal and Child Health, improved Nutrition among mothers and children, and strengthening health systems. We use program science to optimise and scale public health programs while partnering with the governments and communities.

About Program:

The Uttar Pradesh Technical Support Unit (UPTSU) provides integrated Technical Assistance (TA) to the government of Uttar Pradesh (GoUP), which focuses on accelerating progress in reproductive, maternal, new-born and child health, and nutrition (RMNCHN). UPTSU works closely with the GoUP at the state, district and local levels to optimize RMNCHN programs and services. The technical assistance provided by UPTSU is integrated within the GoUP’s health system response for scale-up and sustainability. UPTSU focuses on interventions to improve outcomes in Family Planning, Maternal and New-born Health, and Nutrition, along with Routine Immunization, Digital Health, and other initiatives.

Reporting to:

Senior Manager - Admin

Travel Requirements:

As per program requirement

Job Summary :

The State Associate – Administration will be instrumental in managing the administrative, financial, and human resources operations at the state level in Bihar, ensuring alignment with the organization’s standards and policies. This role involves comprehensive office management, logistical support for state activities, coordination with Admin, Finance, and HR teams in IHAT Lucknow office, and maintaining rigorous budgeting, accounting, asset management, and financial reporting practices. The State Associate will facilitate office requirements, seamlessly integrate operations across Admin, Finance, and HR departments.

Key Responsibilities:

1. Technical:

• Travel & Logistics Arrangements – Tickets Booking, Local Travel Arrangements etc.
• Organizing meetings, trainings, conferences and any other events, assets management.
• Stationary Management / Supervision of housekeeping activities / Dispatch of couriers, letters etc.
• Giving admin assistance to all staff whenever required.
• Day to day office management and admin activities.
• Travel up to 30% of the time.
• Maintenance of Vendor Database.
• Ensuring NOC from Vendors on monthly/quarterly basis.
• Maintenance of local contracts and renewals with Hotels and other vendors.
• Managing the procurement of daily needs and other asper requirements and issuance of Job/Work Orders per IHAT policy.
• Entering Assets into Registers and ensuring that at any point of time, stock per records and physical stock always match. Also, liaise with Finance to ensure that all assets have been duly depreciated and recorded in the Stock Register in WDV.
• Assist in Annual Physical Verification of Stock
• Bills processing of utility, rent, vendor, vehicle etc.
• Any other work entrusted by Project Head.
• Monitor & Settle advances of Staff / Vendor.
• Provide support to team in respect to budgets and procurement.
• Periodic fund requests for the division.
• Stakeholder management.

Miscellaneous

• Any other tasks assigned by the line manager or organization from time to time
• The Job Role may be changed from time to time as per organization’s requirements

Work Experience:

At least 2-3 years of relevant experience in administration field.

Education:

Bachelors or any other relevant degree is required.

Key Competencies:

Behavioral

• Collaboration for Success
• Team Management
• Building a high performance team

Functional

• Understanding of GoUP procedural eco-system
• Knowledge of government data system
• Adult Facilitation

Domain

• Knowledge on components of VHND
• Knowledge of Maternal Health polices in India/UP
• Knowledge of Nutrition policies in India/UP

How To Apply :

Interested candidates should submit their application by clicking the “Apply Now”  button provided on this page. Only a complete application submitted through the online portal before the closing date will be considered.

IHAT is an equal opportunity employer. The organization is continuously assessing and enhancing its practices allied with gender equity and inclusion. We provide a multicultural and safe working environment for all our employees. Equal opportunity is provided to qualified and interested candidates irrespective of caste, color, religion, marital status, sexual orientation, ability, gender identity expression, or any other basis for attracting diverse talent, cultivating and nurturing an inclusive workplace environment. IHAT is committed to providing an enabling environment to its employees to continue with the learning pathway. Applications are particularly encouraged by women and other diverse genders, applicants from marginalized communities, people living with HIV and different abilities.

We will be following a systematic selection process to fill this position based on experience, competency and suitability. Shortlisting for the posts will take place soon after the closing date. Only shortlisted candidates will be invited for an interview. If you have not heard from us within fifteen days of the closing date, please assume that the current IHAT positions are unable to accommodate you at the moment. It is also not possible for us to provide you with specific feedback because of the volume of applications we receive.

IHAT does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.

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5 August, 2024

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11 August, 2024